Category Archives: Training

How To Create An Email Filter With Gmail And Tame Your Inbox

How To Create Email Filters Using Gmail

Are you aware that on average we spend close to 13 hours a week managing email? ย I don’t know about you but I can think of a lot of things I’d rather spend 13 hours doing each week. ย Email is not one of them.

We’re constantly bombarded with emails on a daily basis. ย What’s maddening is the amount of times I personally have missed an important email because it got lost in the black hole vortex of my email inbox.

To wrangle this beast, I took steps toward getting my inbox organized so I would never miss an important email again and always knew where to find emails without having to spend valuable time searching.

In the short video below I will walk you through my email inbox and show you how you can set up email filters that will save you valuable hours each week so that you’re only reading the emails that you need to read and filter out the noise.

Did you find this tutorial helpful? ย Let me know by leaving a comment below.



20 Responses to How To Create An Email Filter With Gmail And Tame Your Inbox

  1. Once again Reese you have wowed me! Thanks for making this video and sharing this very helpful tip.


  2. Reese,

    thank you so much this is a wonderful tip. I have a lot of cleaning up to do and this will help me stay organized.

  3. Claudia says:

    Thank you for your demo – it was excellent! Now I will figure out how to set this up in my outlook.

  4. Stella says:

    Short and sweet! Thank you. I am going straight to my inbox to organize! I sent you an email today and I am hoping to speak to you some more soon.

  5. Tracy van Alphen says:

    Awesome video – thanks Reese. I already use filtering to an extent, but I will definitely now be upping the anti ๐Ÿ™‚ Thanks.

  6. Lon Phillips says:

    My problem is that I have so many emails, well over 300 this morning, that trying your organization system means that I now have to remenber to check those folders too. And I FORGET!! I need to respond appropriately to them while I have them in front of me or they may never be replied to at all.

    Any thoughts?

    BTW: Nice to have you back youn’un!!

  7. Molly Baker says:

    This was really helpful Reese. I’ve been really happy with the new Gmail tabs myself for the same reasons that you and Adam mention above, but it’s nice to have this as another option, especially for clients. Thanks for sharing!

  8. Deborah says:

    I love the little tips and tricks. Thanks Reese!

  9. Adam Hommey says:

    Not least important is Gmail’s “tab” setup (you know, that thing they were all saying was the “death of email marketing” a few months back).

    As an email marketer I celebrated the tabs when they were launched. And, no, I didn’t “make sure to move our e-mails to the Primary tab” for ANYONE.

    Twice weekly I schedule time to work my way through my backlog of info-courses, ezines, etc. I’ve purchased, been given, subscribed to, etc. I like knowing all that stuff is in one place.

    So long as the lists I subscribe to continue to entertain and educate, they have no fear of me scrolling to the link at the bottom.

    • Reese says:

      Adam, happy to hear that you were not one of the marketers that freaked out when Gmail implemented their tab filtering system. I can’t tell you how many emails I got asking me to move their information to my primary tab. I love the tab feature as well as it’s another layer of organization and for me, that’s important.

  10. Gail says:

    Good tips. I’ve been using these for some time. Filters however are not viewed when reading emails on mobile device unless logged in through google chrome browser first. However, emails can be moved to primary, social, promotion, update folders easily

  11. Bambi says:

    This video was very helpful and couldn’t have come at a better time. I was just thinking that I needed to clean up my subscriptions as I was reading the name of this video. Quite serendipitous!

Leave a reply

How To Create A Private List On Twitter To Prospect Clients

If you’re using Twitter but you’re not using the power of a private prospect list, you’re not using your Twitter effectively! While Twitter is fun, wouldn’t it make more sense to use Twitter to get more clients?ย  I mean, isn’t that a more effective use of your time on this social media network? In theContinue Reading

22 Responses to How To Create A Private List On Twitter To Prospect Clients

  1. Angelica says:

    Hi Reese,

    Looks like the video is missing.


  2. MDburgos says:

    Resse, you are gift from the heavens. I have been struggling to get my consulting off the ground, and your e-mails are helping to see where the gaps are. They’re also helping with a start-up I’m also working on. I just recommended this site to a friend who immediately signed up for your e-mails, too. Thanks so much for the great help!

  3. […] There’s a great video on Reese Ben-yaacov’s site on how to create a private list on twitter click here […]

  4. […] So go and find your ideal clients and start talking TO them, not at them. If you want to learn how I prospect my ideal clients on Twitter check out my quick how-to video here. […]

  5. […] So go and find your ideal clients and start talking TO them, not at them. If you want to learn how I prospect my ideal clients on Twitter check out my quick how-to video here. […]

  6. Thank Reese! What a great idea!

  7. April VanDyke says:

    Hi Reese,
    Thank you very much for all your great blogs. I have been researching being a VA for about a year and am now in business. These blogs are very educational.
    Thanks again,

  8. Linda says:

    Hi Reese – great post as usual! I’m going to make my list right now.

    Thank you so much!

  9. Sandy Hearn says:

    Hi Reese, great post – one question did come to mind – if the list is set up as ‘private’ does it send a message to the person telling them that you have added them to your ‘private list i.e. Prospect list’? I know that when you add someone to a ‘public list’ it does let them know that you have done this.

    Your clarification would be helpful.

    As yet I have not created a ‘private list’ purely for this reason but if by doing so it gives me the ability to watch and as you say engage with potential prospects without them knowing my intention that would be great.

    Thanks so much.


    • Reese says:

      Hi Sandy! As long as the list has been set up as private, Twitter accounts will not be notified that they have been put on a private list so start prospects clients right now on Twitter! Let me know how it goes.

  10. Hi Reese! Thanks to you, I finally know at least one thing I can proactively do on twitter to prospect versus just posting and tweeting with no clear direction.

    • Reese says:

      Twitter is so much more fun when you can actually make money from it. I have no doubt Twitter will become a way for you to get new clients, Geniece. XOXO

  11. Patrick says:

    Thanks for this video. That is a great use of private twitter lists!

  12. Great information! I did not know Twitter had this capability. I will look at Twitter differently now, not just as something fun to do, but an actual tool to gain clients! Thanks!

    • Reese says:

      Glad I was able to teach you something new, Joan! Thank you for your comment and for being a part of my community!

  13. Michael T. Burgjam says:

    Hi Reese,

    Thanks for the presentation. It was simply practical and helpful…

Leave a reply

Pinterest Marketing For Virtual Assistants Part II

I had such a great response to last week’s blog post about how to market your virtual assistant business using the social network Pinterest.ย ย  I’ve decided to do a follow up post.ย  In this video you will learn why it’s important not only to pin original content by why you must include original images withContinue Reading

2 Responses to Pinterest Marketing For Virtual Assistants Part II

  1. Reese, very informative video. As I stated in the last blog you posted about pinterest, I was just getting started with learning how to use pinterest. I like the idea of original content with a personal photo and adding words to the image. I will now build some time into my calendar each week to start doing that. Thanks!

Leave a reply

Free Training For Virtual Assistants

  There is an abundance of free training on the Internet just waiting to be taken advantage of. I went from working as a general administrative virtual assistant to specializing in WordPress membership sites and content marketing within a short period of time and doubled my rates as a result. I took advantage of theContinue Reading

94 Responses to Free Training For Virtual Assistants

  1. Shonda Walker says:

    Hi, I am a Certified Medical Assistant for almost 10 years now. And I would like to take the skills and knowledge and start my own VA business. Where to start?

  2. Malibu says:

    I just got my first client and they want me to create my own website and also a separate website strictly for me as there virtual assistant to have their clients come to me so they can focus on the work and i can handle the assisting of their clients. I’m new to doing this. what should i write and add to both sites? PLEASE HELP!!

  3. Kelly says:

    Hi! My name is Kelly. My hubby, son and I would like to look into being VA’s but don’t know where to start. I an almost 50 and I am trained in broadcasting. I can type and I did some receptionist work. Our son is good on the pc, he is 23. My hubby drives a forklift. My mom was a secretary all her life so I have been around some secretarial work. Where are looking at where to start and how. I am a stay at home mom and daughter, both sons are older so we have no small children to work with. I home-schooled our sons. We have done network marketing. I really like your site and help, thank you, we will be getting started with your course and the sites you suggest. Just trying to figure out where to get training that we need.

  4. Michelle says:

    Hi Reese, I am an aspiring VA from the Philippines. I’ve been wanting to start this challenging and profitable career as a VA but I don’t know where to begin. With all the free info on the web, it’s so easy to get overwhelmed and be paralyzed in starting. I have a positive feeling about you and this free course that’s why I signed up and I am very excited to know more. Thank you for sharing your knowledge and may your business grow in more ways than one.

  5. Daniele Robbers says:

    So I am tired so many things and a few years ago research being a virtual assistant. I have no income and been trying to get on my feet again after some health issues knocked me down flat. I have two children and I am a single mom. For a year now I been trying and researching anything I can do with my merger means. I was doing direct sales but it fizzled out. So I hit the net again a few nights ago in search of the answer to my prayers. I found d this article saw the potential and being so many of these things I been wanting to learn any ways, decided to take the plunge and signed up for your email course. From there I have really been able to see this is what I want to do and how. I am even changing my major before school starts to business administration! I have recommended you too two ladies I know already and anyone who ask for more I will send here first! My goal is October for start up but soon would be nice. Without finding your blog, this post I still would be lost. I can’t thank you enough.

  6. Daniele Robbers says:

    So lost on where to start. I am a single mom of two about to go back to school full time I need a flexible niche and have no idea what skills I have and need.I feel very blessed to have found this page. I applied for just to test the waters can’t wait to really check out your blogging.

  7. Nechele says:

    Wow… Reese – Your site is Very Resourceful! Thank you for sharing…I will be reviewing these sites…

  8. SHANNON NIX says:

    Thanks so much for the information! I am ready to get started ๐Ÿ™‚

  9. Victoria Barrett says:

    Thanks Reese for the information. I will certainly use the free resources to help further me in starting my own at home business.

  10. Tania Kibort says:

    Awesome article Reese! I’m certainly going to look into all the resources you gave. I have been looking in the regular channels for Administrative work but having no luck. Maybe I too can be like you and have something on my own! I guess I am just a little fearful and feeling lost on how to accomplish that. But after all you have posted its giving me more faith to give it a try! Thanks Reese!

  11. Kaci Michael says:

    Hello Dear Reese, Thank you for the info. I will check them out, I am particularly excited to view Alison and CopyBlogger. I am always looking for continuing ed type courses. Love it!

  12. Michelle Weidema says:

    Great info! Thanks, Reese! Is there any info posted on writing a business plan? I may have overlooked that!

    • Reese says:

      Hi Michelle! No, I haven’t written a post on business plan writing as I am sort of the anti-business plan kind of gal. I believe that your business plan is a leaving, breathing document that doesn’t have to be a traditional business plan but rather be a collection of your business values and goals so you can stay on track.

  13. Denise Patton says:

    Hi Reese,
    Thanks so much for this great resource! It is really helpful since I’m trying to start up my business.

  14. Elizabeth says:

    I am also a newbie starting my VA business. You are a blessing. The information is so timely and will be a big help to me. Thank you so much.

  15. Lori says:

    I want to start my career as a VA. We all have to start from somewhere.
    This is a great place to start and get moving. Thank Reese!!!

  16. Avinash says:

    Thanks a lot.. Much required to me ๐Ÿ™‚

  17. Kwen says:

    Thank you for sharing. I’ll definitely check all the sites you’ve mentioned. Great help for starters like me.

  18. Stacy Wright says:

    Invaluable… thanks a million!!

  19. Shernette says:

    Just starting out as an Independent Contractor. I was an administrator and I’m exploring being a VA part-time. I will be checking out your recommendations. Thanks.

  20. Marie says:

    I would like to serve as an intern to another Virtual Assistant and possible start working for her/him as my introduction to the VA world. I am a newbie and I could really use the experience. I am in New York City and my hours are flexible and I would really appreciate the opportunity.

    Marie Peterson

  21. Sandi Freeman says:

    Thank you for this valued information Reese!! I am taking notes.
    I am currently working as a VA through an online network but my ultimate goal is to start my own business. I am very interested in picking up all the new training to build on my skills. I am so grateful for finding you and many other leaders in this arena that are helping me along the way… Thank you for what you do!! You are amazing and “You Rock”.

  22. Angela Lee says:

    Dear Reese,

    Thank you so much for the valuable information on starting out my Virtual Assistant Business.
    I came across your blog and have just found the information excellent. I was really looking at what rate should I be charging as a new VA and your article has been very insightful. I plan on starting with a few services then expand my expertise. I will definitely be back to tell you how it is going.

  23. Thank you for the valuable tips and information, as usual! And, Happy Rosh Hashanah!

  24. Thanks for the resources, it’s great to keep learning and improve skills. I also found another one that has a lot of training available:

  25. Dear Reese,
    I have found your weblog googleing for information on VA services, as I am starting my business โ€“ linguistic mediation agency (website is coming soon). One of its bundles will be a blended business facilitation consisting of virtual assistance and a few offline services for exporters trying to enter the Spanish Market. Iยดd like to thank you for such a GREAT and practical information! I truly canยดt stop reading your posts (-:
    My Best Regards,

    • Reese says:

      Natalia, why THANK YOU!!!!! Your business sounds well thought out and I really look forward to see what you’ll come up with! Come back and show off the site once it’s done! XOXO

  26. Sylvia Wilson says:

    You are Fabulousness! Thanks for the resources. Will make excellent use of them to be like you when I grow up:) Blessings, Sylvia

  27. Ellen says:

    Thanks so much for always being so helpful! These resources are great! I always want to be learning new things. I always look forward to seeing your newest blog entries too. It comes from the heart… thank you so much! Your appreciated.


  28. Marie Badger says:

    These are great. I really like Alison as they have so many trainings that are beneficial to everyone. Thanks for all the great info.

  29. Ellen Taylor says:


    Thank you so much for always being so helpful! I can tell that one of your passions is helping those of us who are just now getting our starts, keeping us informed of anything that will help us become successful. You are a true gem! I can’t thank you enough for all the useful info. you’ve posted and how it is helping me get started. Thanks from the bottom of my heart! Ellen

  30. Beverly says:

    Good Morning Reese,

    I read your information on naming a business and I came up with this name for my virtual business. AllSource Business Management 2. I really like diversity so as I start, I want to include everything and then later specialize. How does this all sound to you.

    • Reese says:

      Is the name AllSource Business Management with a number 2 at the end? If so I would suggest dropping the number 2. Otherwise, sounds great!

  31. Gina Mann says:


    I am thinking of doing the virtual assistant thing but I am the main breadwinner in our household due to my husband’s ill health and I cant give up my day job yet. Any suggestions as to how to start small and get bigger?

    I am so glad I found this site, you sound great fun and I think that is very important in life, to have as much fun as possible!

    United Kingdom

    • Reese says:

      Gina, thank you! I try to have as much fun as I can. I understand completely where you are coming from. Read my about page about how I got started in the VA business. I started out working nights while I kept my day job. I worked 2-3 hours a night on average and I did this with two small babies at home. You CAN do this!

  32. Tina says:

    Hi Reese,
    I want to thank you as well for the great information. I didn’t realize there was so much out there for us to utilize for FREE….
    It is awesome that you share your resources with us.
    Thanks again
    Have a great day:)

  33. Uma Mahi says:

    Reese, Thanks for letting us know about “the triple threat” :). I will watch the videos when I find time this weekend. And yes, thank you very much for reminding me about Though I have it in my TODO list, am yet to visit the site.

  34. Salome says:

    Thank you very much for the very useful information.

  35. Sharon says:

    You are such a huge help Reese! Love your articles and everything you do for VA’s out there!

  36. Roxanne says:

    Reese, thanks for your generous spirit. I will have to schedule a regular spot in my schedule to make sure I take advantage of these freebies.

  37. PK Sims says:

    HI Reese,
    This is great! I love free anything, but training is the best! Thanks!

  38. Thanks Reese – appreciate the info. – free training is liquid gold to me! See you on line and have an excellent week.

  39. Harsha says:

    Hello Reese,

    i am in India and i am in Virtual assistance profession since 2years, earlier i was working with the firm and now i am an independent VA,

    I need to know that, will our location effects on generating business.

    • Reese says:

      Hi Harsha, I know that a lot of American companies outsource to India and the Philippines. I myself work with a web developer from New Delhi and he has become a part of my virtual team. Prior to that I used virtual assistants from the Philippines to outsource some of my own work to. The key to generating more business is to market yourself and gain more skills in the process.

  40. John Hardy says:

    Hello . I checked out the courses on Alison about Microsoft and they are similar to the ones that you can download from Microsoft’s website. They still have 2003 version available ( I am biased toward this as I am certified in it)
    If this course can be used toward Microsoft Office certification, this is a gem!

    John Hardy

  41. Wow, Reese! Thanks for sharing. I will have to look into this.

  42. Sandra Sims says:

    I like HubSpot’s articles most times and will have to check out Copyblogger’s! Thanks Reese!

  43. Ali Rittenhouse is a great resource for all things techie as well. Her free tutorials are the bomb!

    • Reese says:

      Josia, how could I have forgotten to include Ali! Her stuff is definitely worth mentioning so THANK YOU for reminding me. ๐Ÿ™‚

  44. Rock On! These are great resources, and totally new to me. Much appreciate and I will check them out and recommend. Many thanks!

  45. Thank you so much for these fabulous resources, Reese! ๐Ÿ™‚ Bookmarked this post!

    • Reese says:

      You are so welcome Sandra! Let me know what you think of all the training once you have had time to go through some of the links.

  46. Anna says:

    Fantastic list, Reese! I hadn’t heard of Nathalie or Alison, so I will be off to check them out. Copyblogger and HubSpot are on my list of favourite free resources. I definitely recommend that others sign up because then you receive fantastic free eBooks from HubSpot on a regular basis and Copyblogger’s daily newsletter is always a brilliantly informative read. As everyone knows, I love a good freebie, and I actually have a secondary email address for all my signups because there is so much fantastic free information out there up for grabs! Thanks for adding a couple more to my list! ๐Ÿ™‚

    • Reese says:

      Anna, we all know you love a freebie! Ha! Maybe you’ll write my first guest blog post on great online freebies around the web. Hmmmm…wheels are turning. ๐Ÿ™‚

  47. Resa says:

    Did I tell you lately how much I miss working with you? It’s great to have my own VA business going on but I miss our daily contact and the opportunities to bounce ideas off each other. As always you are a wealth of information and we greatly appreciate it!

    • Reese says:

      I miss working together too, Resa! The best part about not working together is that I get to see you more now that we’re not!

  48. Linda Henslee says:

    Thank you for the new links to FREE training! Wow, you are awesome!!

  49. John Hardy says:

    Great article. Alison I had not heard of, interesting to see how their MSOffice compare to the ones you can get on Microsoft’s site.

  50. Kim Moler says:

    Awesome resources, thank you Reese, I’ve been looking for something like this.

    • Reese says:

      So happy that I was able to give you some of what you were looking for. Let me know what you think of everything once you’ve had a look to take a peek.

  51. Beverly says:

    Thank you so much for the info. I am finding it very helpful.

  52. Thanks so much for the shout out and the link love Reese! ๐Ÿ™‚ So glad all the free resources are useful, woohoo to getting techy with it.

Leave a reply

How To Choose A Niche For Your VA Business
How To Eliminate Hearing You're Too Expensive
How To Create Virtual Assistant Service Packages That Sell