My community showed their appreciation for my blog post on Must Have Software For Virtual Assistants. The buzz around that post was so much fun that I decided to create a part II and list even more software that I use and recommend for any virtual assistant. Get to know the following programs if you don’t already. Talk about time-savers!
Evernote is a software that allows you to capture all of your ideas into once place. You can save things from the internet and from the real world. Snap a picture of a something you see on the street and upload it to your Evernote so that you can use that photo elsewhere (like a blog post!). Have an idea and you need to record it immediately so you don’t forget it? Use Evernote to record your voice and upload it to listen to at a later time. Have a website that you love and want to remember? With the use of Evernote’s web clipper you can easily save the entire web page (text, photos and links) to your Evernote account. There’s even a collaboration tool built-in. The possibilities are endless.
Prezi is the shizzle people! Prezi takes presentation creation to the next level. Think whiteboard meets presentation. You are able to zoom into your slides for effect and create a more visually captivating presentation that is sure to fascinate your viewers. It’s no wonder that the founder of Ted Conferences invested in this company. If you haven’t heard of Ted Conferences, time you got on that bandwagon.
One of my readers (Karen Brockman) suggested this software. Audacity is an open source software that allows you to record and edit audio. This is important because in today’s world of online business a lot of entrepreneurs are selling their expertise online in the form of podcasts. It’s often our job as virtual assistants to assist with the recording and then edit it for packaging to be sold on our clients websites.
What is Gimp? Think Photoshop but a free version. Now I happen to have Photoshop because I have a background in graphic design but not every virtual assistant has the money to invest in such an expensive program. Enter Gimp. Gimp is a free image manipulation program that allows you to retouch images. There is a ton of things you can do with this program such as color correction, fixing red-eye, extract your subject and put them on a new background. The list goes on. More good news, Gimp handles most file extensions so even if someone is sending you a file created in Photoshop, Gimp can handle the file format.
I have been using Freshbooks since 2008 and I swear by it. Freshbooks in an all in one invoice, accounting and time tracking software. Freshbooks offers a free service to manage 1 client and anything over 1 clients will cost you $19.95/month. What I love about Freshbooks is that I can integrate PayPal into my invoices so my clients just need to click on the “Pay Now” button and voila, the transaction is complete. I also love Freshbooks timer. When I begin working on a clients project I just start my work timer and when I am doing I log the time into my timesheet. I am able to log my time down to the second. Each week I export my timesheet data to my clients in an excel spreadsheet that Freshbooks put together so my clients have complete visibility into how much time I’ve worked on their projects. If the cost for Freshbooks is a stretch check out Harvest.
OpenOffice is an open-source alternative to Microsoft Office and similar software suites. It’s absolutely free to download, and it contains programs for word processing, spreadsheets, presentations, graphics databases and more.
Do you have any more software tools to add to the list?
Thanks for reading and please do leave a comment below, I love hearing from each and every one of you.
With my respect,